Voiding and reissuing a check in a closed period

Voiding and reissuing a check in a closed period

Issue:

You need to void and re-issue a check that your vendor/recipient has lost or misplaced. The check is dated in a closed period and voiding it would change previous financial reports.

Solution:
  1. Leave the uncleared check "as is" in QuickBooks. Do NOT VOID this check.
  2. Create a new, regular check payable to the same vendor or recipient. Use today's date and the actual check number and post to the source bank account (same account as the check was written from). Enter the follow memo: To VOID check # 1234.
  3. When reconciling your bank statement, check off the matching amounts on the credits and debits columns for this voided check. This effectively clears the voided check and leaves the real check in the Reconciliation window for clearing when the recipient deposits his/her second check.
Important: Always set the closing date to the end of the closed period to avoid impacting previous financial reports.

    • Related Articles

    • Check number on a QuickBooks deposit slip

      Scenario: You want to print the check number on the deposit slip because your bank scans the deposit slip and uploads it to your online banking account. This makes reconciling deposits easier since you can quickly identify the checks that were ...

    • New QuickBooks File Setup

      We recommend that you create a new company file from scratch rather than using a template or starter file. Template files usually have been created from an old version and copies certain settings and log files into your new company. Creating a file ...

    • Are Pending Invoices Used?

            The pending invoice feature is an effective way of marking invoices that are not yet ready to be sent to the customer. This situation occurs when invoices need to be approved; information is missing to complete the invoice, etc. If this type of ...

    • Sales Tax In QuickBooks

      Following these instructions is important for filing sales tax correctly in QuickBooks. Incorrectly filed sales tax may result in overpaid or underpaid tax liabilities, as well as a number of errors on QuickBooks reports. Sales Tax Liability Report ...

    • Was your company file setup by a QuickBooks professional?

      A well designed QuickBooks file can is essential for getting the most out of QuickBooks. All start-up companies should have their file developed by a QuickBooks professional. While QuickBooks offers lots of customization, there are a number of key ...